Risk Assessment and Method/Policy Statement

Generic Tasks risk assessment and Method/policy statement 

Name: G.A.P. S                                             Assessment carried out by: Wayne Scase (Officer G.A.P.S) 

Date of next review:    06/2022     Date assessment was carried out:  06/2021

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

Access/Egress to and from G.A.P.S venues  

Officials of G.A.P.S, members/ public

Death/Damage/Injury

Speed restrictions implemented

Signage and posts through media

Officer/s of G.A.P.S

Nominated above/below

Before task is undertaken

Y/N

Use of Petrol or Diesel (Flammable substances) 

Officials of G.A.P.S, members/ public

Burns/Death/Damage/ injury

Correct equipment well maintained containers/funnels PPE

Training and familiarization on correct equipment, correct storage

PPE

Officer/s of G.A.P.S

Nominated above/below

Before task is undertaken

Y/N

Cutting trees/foliage 

Officials of G.A.P.S, members/ public

Death/Damage/slips/

trips/fall/ injury

Correct equipment well maintained, PPE fenced off area

Training and familiarization on correct equipment PPE

(two persons minimum)

Officer/s of G.A.P.S

Nominated above/below

Before task is undertaken

Y/N

Cutting of grass/mowers/

tractor  

Officials of G.A.P.S, members/ public slips/trips/fall/ injury

Correct equipment well maintained/PPE

Training and familiarization on correct equipment, correct licences PPE

Officer/s of G.A.P.S

Nominated above/below

Before task is undertaken

Y/N

Fire (burning of wood or rubbish)

Officials of G.A.P.S, members/ public

Burns/Death/Damage/

injury

Safe area, no overhead Hazards/ extinguisher equipment

Competent persons, no junior member/s

(two persons minimum)

Officer/s of G.A.P.S

Nominated above/below

Before task is undertaken

Y/N

Working from boat/using boat

Officials of G.A.P.S, members/ public/ volunteer

Death/Drowning/harm/

injury

Correct equipment well maintained/ life preservers two persons minimum

Training and familiarization on correct equipment PPE

(two persons minimum)

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Working in water/wading to rescue wildlife, netting or retrieval of lost tackle 

Officials of G.A.P.S, members/public/

volunteer

Death/Drowning/harm/

Injury

Correct equipment well maintained/ life preservers/ PPE two persons minimum

Training and familiarization on correct equipment PPE

(two persons minimum)

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Working on bank/margin (swim repair Etc) 

Officials of G.A.P.S, members/ public/ volunteer

Death/Drowning/harm/

Injury

Correct equipment well maintained/ life preservers/ PPE

 two persons minimum

Training and familiarization on correct equipment PPE

(two persons minimum)

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Trench works cable/pipework

Officials of G.A.P.S, members/ public/ volunteer

Death/Drowning/harm/ Injury

Correct equipment well maintained Correct signage and prior notification of task/PPE

Correct fencing to detach work and protect from public and member traffic/walking zones

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Perimeter fencing 

New or repair/Gates

Inlets/Outlets on venues

Officials of G.A.P.S, members/ public/ volunteer

Death/Drowning/harm/

Injury

Correct equipment well maintained / PPE two persons minimum

Correct fencing to detach work from public and member traffic/walking zones PPE

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Before task is undertaken

Y/N

Y/N

Transfer of fish stocks

Officials of G.A.P.S, volunteer

Death/Drowning/harm/ injury

Correct equipment well maintained/ life preservers/ two persons minimum

Training and familiarization on correct equipment PPE

(two persons minimum)

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Electrical works

Officials of G.A.P.S, members/ public/ volunteer

Electrocution

Death/burns/ injury

Competent person to carry out electrical works

Check competency of persons/company doing works, Correct fencing to detach work from public and member traffic/walking

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Repair to Non-Public right of way/tracks and access to G.A.P.S venues (work)

Officials of G.A.P.S, members/ public/ volunteer

Death/ harm/ injury

Correct signage and prior notification of task/ two persons minimum PPE

Correct fencing to detach work and protect from public and member traffic/walking zones

PPE

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Litter collection and disposal 

Officials of G.A.P.S, members/ public/ volunteer

Correct signage and prior notification of recycle and brown waste materials/PPE

Bins provided? non-human waste

PPE

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Bailiff/Officials Walk around venues

Officials of G.A.P.S, members/ public/ volunteer

Correct procedure always as bailiff of venues/G.A.P. S bailiff Identification shown at all times

Never put yourself in physical danger – walk away if you feel threatened, notify appropriate parties

 

 

 

 

 

Training and familiarization on:

G.A.P.S rules and regulations

Environmental Agency rules

Work in pairs/if possible. Carry a mobile phone with the Police and G.A.P.S contact numbers stored for quick calling.

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Polluted water (eg leptospirosis & other water borne diseases).

Officials of G.A.P.S, members/ public/ volunteer

Familiarization of potential hazards Correct equipment well maintained/PPE

Training and familiarization on correct equipment PPE

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

Slips, Trips & Falls around the venues

Officials of G.A.P.S, members/ public/ volunteer

Footpaths and areas adjacent the water could be potentially muddy and/or slippery, uneven with ruts and/or sudden changes in level and have branches etc. forming obstructions all of which may result in slips trips and/or falls.

All should be reminded to make sure of their footing and to be aware of the nature of the ground conditions

All individuals should be required to walk at a pace appropriate to the ground conditions i.e. slowly. No unauthorized people should be allowed around the lakes

Officer/s of G.A.P. S

Nominated above/below

Before task is undertaken

Y/N

 

 

 

Nominated G.A.P.S Officials 2021-2022 (to be reviewed during/every year and amended)

Print Name

G.A.P.S Office held/non-officer 

Signature

Date

Peter Pollard

President/Chairman (interim)

Andrew Winfield

Vice-Chairman

Les Hart

Club Sectary/Match Secretary/Committee

Wayne Scase

Committee member/Minute secretary/Bailiff

Wayne Scase

07/06/2021

Ryan Baker

Committee member/Head Bailiff

Robert Squirrel

Committee member

Nick Clarke

Committee member/Bailiff

Stacy Bird

Committee member

Matthew Goldsmith

Committee member

George Rodwell

Junior Match Secretary

Robert Hubert

Ex Committee member/Bailiff

Ken Elmy 

Ex Committee member/Bailiff

Roly Pipe 

Finance Officer

Method/Policy Statement 

G.A.P.S is committed to ensuring that it will do all that is reasonably practicable of prevent injury and damage to property. We will have due regard for protecting all other people who meet the Club/Associations activities. When dealing with health and safety issues officials, members, and volunteers carrying out activities have a clear understanding of the need to operate within the context of this policy and arrangements. Officials, members and volunteers involved in events or work parties will take all reasonable steps to safeguard all those taking part in activities and those who may be affected by them. G.A.P.S will co-operate with other organisations (landowners etc) to ensure risks are properly controlled.

Health and Safety Arrangements

Duty of Care

G.A.P.S requires that all people involved in organising activities, work parties and day to day management consider the consequences of their acts and omissions and ensure that those acts/or omissions do not give rise to a foreseeable risk of injury to any other person.

Risk Assessment

G.A.P.S will ensure that suitable risk assessments are carried out and the results of the assessments are implemented. The aim of risk assessment is to avoid harm and to promote the health, safety and welfare of all involved or who may be affected by an activity (work or leisure). As members of G.A.P.S, administrators and event organisers have not only a moral but also a legal responsibility to ensure that club activities and any organized events are as safe as practicably possible.

Risk assessments will be carried out with a view of minimizing risk as well as reducing the likelihood of accidents happening; in the event of an accident it will also reduce the chance of serious injury or ill health.

Risk Assessment procedures require the Assessors to consider:

• Hazards – anything that has potential to cause harm.

• Who could be affected?

• Measures already in place – to avoid possible harm.

• Risk – the likelihood that something could happen, on a scale of ‘high’, ‘medium’, ‘low.’

• Further actions – what more can be reasonably done to reduce the likelihood of an accident happening.

The Risk Assessment document will be completed and signed by the responsible person (administrator or organiser), key actions will be conveyed (where appropriate read and understood) to all participating so that they know and understand what is expected of them during tasks.

KEY RESPONSIBILITIES

Person in charge (e.g. Chairman or Official/s of G.A.P.S)

• Ensure this policy is adhered to.

• Ensure Risk Assessments have been carried out.

• Brief other officials/participants on all matters relating to organizational activities especially risk management and allocation of equipment and resources

Officials and Organisers

Club officials, administrators and/or organisers (persons in charge of a work activity or events) are primarily responsible for ensuring safety is properly managed. He/she has the responsibility to undertake all measures available to ensure the safety and well-being of all person taking part in an activity/event and those who could be affected by the event. The success of an activity/event depends on effective management. The event organizer must ensure that there is effective:

• Planning

• Delegation

• Resources allocation (people and equipment)

• Decision making • Clear (and effective) communication

Responsibility of volunteers 

• Turn up at the venue in enough time to prepare for the event/activity.

• Attend briefing (and debriefing)

• Carry out allocated duties in a professional manner.

Specific procedures when working with young people or vulnerable adults 

People working for G.A.P.S must be aware of the legal requirements regarding the supervision of young people.

COACHES AND HELPERS (Optional)

All coaches participating in activities organized by G.A.P.S must hold an appropriate qualification. During events and activities, the ratio of responsible adults (coaches) to young people depends in the main on the age and ability of participants but is never too little to ensure the safety of participants. The following ratios are currently being followed.

• Novice – 1 adult to 2 young people

• Intermediate – 1 adult to 3-5 young people

• Senior – 1 adult to 6-8 young people

First Aid & Incident reporting First Aid

All responsible persons must have attended basic first aid instruction. Incident reporting procedure in the event of an incident or accident involving personal injury the following procedures must be followed: All injuries other man minor cuts and abrasions should be recorded on ‘accident forms. It is a requirement that both the injured party and the responsible person sign the form. If the circumstances of the accident are not clear – notes of the accident must be made on the form. If there are doubts about the nature or seriousness of the injury, the responsible person will ensure the injures person is given appropriate medical attention as soon as possible.